CONTRACT – This Contract is for short term holiday rentals of properties at Beechcroft, Cowbeech in East Sussex and is between Michael F Haydon as the owner of Beechcroft and the Client. Any issues arising under the Contract should be addressed to Michael F Haydon, t/a Beechcroft, Beechcroft Farm, Cowbeech, East Sussex, BN27 4JG. This Contract will be entered into on issue of the ‘Confirmation Letter’ and will be subject to all the Booking Conditions. The Client should check the ‘Confirmation Letter’ carefully. The owner reserves the right to terminate any contract on giving not less than 12 weeks notice in writing prior to the commencement of the stay and in such circumstances any deposit/ monies paid will be returned in full. When you submit a booking via our online reservation system you will receive an automatically generated booking summary by email to the email address you provide in the booking form. This does not form a contract between us. A contract shall only arise when your booking is subsequently confirmed in writing via a letter of confirmation sent to you by post or email. The right is reserved to decline an enquiry without explanation.
This agreement is made on the basis that the property is to be occupied by holidaymakers for a holiday as mentioned in the Housing Act 1988 Schedule 1 paragraph 9 and the Guests acknowledge that the occupancy granted by this agreement is not an assured tenancy and that no statutory periodic tenancy will arise when it ends.
PAYMENT – A deposit of one third of the rental fee is payable if the booking is made more than 8 weeks before the start of the rental. The balance shall be payable 8 weeks before the commencement of the rental. Non-payment of the balance of the rent on or before the due date shall be construed as a cancellation of the contract by the Client. For bookings made less than 8 weeks before the commencement of the rental the total fee is payable. For bookings made less than 3 weeks before the commencement of the rental, no cheques can be accepted. All payments shall be made to the Owner: Michael F Haydon T/A Beechcroft, Beechcroft Farm, Cowbeech, East Sussex, BN27 4JG (Please make cheques payable to Michael F Haydon)
CANCELLATION – Any cancellation made by the Client for whatever reason shall be in writing and addressed to Michael Haydon at the address in Condition 2 above Beechcroft Farm, Cowbeech, East Sussex, BN27 4JG. On receipt of notice of cancellation, attempt will be made to re-let the property for the period of booking. If the property is re-let for the whole period a refund of all the monies paid will be made less an administrative charge of £250 (plus VAT) per booking. If the property is only let for part of the period booked a refund will be made of an amount equal to the money paid, less (1) the rental for the period which is not re-let and (2) an administrative charge of £250 (plus VAT). If the property is not re-let at all then all monies paid by the Client shall be forfeit to the Owner. To qualify for a refund all cancellations must be notified to Michael Haydon in writing. Should cancellation be made which does not qualify under the terms of the clients Cancellation Insurance, the client remains liable in accordance with the Booking Conditions.
CHANGES OF DATE – If there is a request from a Client to change the dates of the booking after confirmation has been issued, agreement will be given subject to all of the following conditions being met (1) The Owner agrees to the change (2) the request is received more than 8 weeks away from the start of the booking and (3) the client pays an administration fee of £250 (plus VAT).
VAT – VAT will be added to all charges (excepting the damage deposit) at the appropriate rate.
PERIOD OF HIRE – Rentals commence, unless otherwise notified at 4.00 pm on the day of arrival and terminate at 10.00 am on the day of departure.
If the Selected Property which you have booked and which has been accepted becomes unavailable or unusable for any reason prior to the start of the Rental Period, reasonable endeavour will be used to find a suitable alternative Property. If an alternative Property is unavailable, any sums received from you in respect of the Contract will be refunded.
USE OF PROPERTY – The number of persons occupying a property must not exceed the maximum number stipulated on this site. The property will be used for personal and domestic purposes only. The property shall not be used for any commercial purposes without written consent. The right is reserved to refuse entry to the entire party if this condition is not observed.All furniture, fixtures, fittings and effects in, on or at the Property shall be kept in the same state of repair as at the commencement of the letting and must be left in the same state of cleanliness and general order, smoke free, in which it was found .Guests must report and pay to the Owner the cost of any damage or breakages made during their occupancy. The Guests’ occupancy of the Property may be ended without compensation if: Any activity is undertaken which is illegal, or may cause unreasonable damage, noise, behaviour or disturbance. More people than declared at the time of booking and/or the number the property holds, attempt to or take up occupation. (Overnight guests are not to be entertained without the Owner’s express permission.) Pets are allowed on to the property. Guests smoke inside the cottages.
REFUNDABLE SECURITY/DAMAGE DEPOSIT – A deposit amounting to 4 weeks rent is payable with the rent at the commencement of the term as security for the performance of the Guest’s obligations as detailed in these Booking Terms &Conditions and to compensate the Owner for any breach thereof. The deposit will be refunded less any deductions, within 10 days once the following have been completed.
1. Possession of the property has been returned to the owner.
2.The keys have been returned to the owner.
3. Both parties have confirmed their acceptance of any deposit deductions (if Applicable) in respect of the Care of the Property.
The deposit is not transferable by the guest in any way. In the event that the total amount lawfully due on giving possession exceeds the amount of the deposit the guest shall reimburse the owner the further amount within 14 days of the request being made.In the event of dispute the owner will forthwith refer the matter to a Chartered Surveyor whose decision shall be binding upon both parties.
COMPLAINTS – Should there be any cause for complaint during the occupation of the property it must be notified promptly. Any serious problems must be confirmed in writing.
CARE OF THE PROPERTY- The Client shall take all reasonable and proper care of the property and it’s furniture, pictures, fittings and effects in or on the property and leave them clean and tidy and in the same state of repair and condition at the end of the rental period as at the beginning. The Client is legally bound to reimburse the owner for replacement, repair or extra cleaning costs on demand.
PETS – No dogs or pets are permitted in the Byre, Granary, Oast House, Bull Pen or Cart Lodge.
LIABILITY – The Owner shall not be liable to the Client or third parties for any accident, damage, loss, injury expense or inconvenience, which may be suffered, incurred, arise out of or in any way connected with the rental. No term of the contract is enforceable under the Contracts (Rights of The Third Parties) Act 1999 by a person who is not a party to the Contract. If a property that the Client has booked, becomes unavailable or unusable for some reason, then the Owner’s obligation will be to (1) provide a suitable alternative property, or failing which (2) to return to the Client the appropriate monies paid for that property.
WARRANTIES – The Owner does not warrant and is not responsible for the accuracy of any verbal information given or statements made by his servants or agents.
RIGHT OF ENTRY – The Owner shall be allowed the right of entry to the property at all reasonable times for purposes of inspection or to carry out any necessary repairs or maintenance or in case of emergency.
CANCELLATION INSURANCE – Whilst cancellation insurance is not compulsory, clients are recommended to make arrangements for their own cover.
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